How to Improve Internal Employee Communication With Dynamic Lists
- Priyanka Gujar
- Jul 30, 2023
- 4 min read
Updated: Mar 27
Employee engagement has always been tricky, especially when you're dealing with teams made up of different ages, backgrounds, and communication styles. Traditional approaches like sending one mass email to everyone often don't work. Employees start ignoring messages, important information gets missed, and people become less engaged.
Dynamic lists help solve this problem by making sure messages go only to the people who actually need them
What Exactly Are Dynamic Lists?
Dynamic lists are automatically created employee groups based on details like department, location, job title, or other employee information. They connect directly to your company’s employee data (usually from your HR software), so they're always updated. If someone changes roles or moves to another office, the lists update automatically.
For example, if you want to send an email only to marketing interns in New York, you can quickly set up a dynamic list with those specific filters. The next time you use the list, it will automatically include the correct people.
The list you create will always include the current employees who match these criteria.
How Dynamic Lists Improve Internal Employee Communication
If you want your employees to actually read and engage with your messages, dynamic lists can boost your communication effectiveness.
Targeted, No-Mass Communication
Dynamic lists prevent you from sending unnecessary messages to everyone. Employees are more likely to pay attention when messages are relevant to their job or interests.
This targeted approach also prevents the "blindspot" effect, where employees start ignoring all messages from certain senders.
Personalized Communication for Better Results
Different people like different kinds of messages. For instance, executives might prefer short emails with key points, while new employees might appreciate visual, friendly updates.
Dynamic lists help you send messages that match these different preferences, increasing engagement.
Supports Diversity and Inclusion (DEI)
Dynamic lists can also include data on diversity and inclusion to help you reach specific groups like Employee Resource Groups (ERGs). This means your messages can be more thoughtful, inclusive, and relevant to everyone’s unique experiences.
How Technology Makes Dynamic Lists Easier
Creating and managing dynamic lists can quickly become complicated if you're doing it manually or with outdated tools. That's why choosing the right software matters.
Modern employee communication tools like Teleskope’s Office Raven simplify this process by automatically updating lists in real-time, connecting smoothly with your HR systems, and ensuring your data stays accurate.
Good technology takes away the tedious work, letting you focus on sending better messages and improving employee engagement.
How to Pick the Right Dynamic List Tool for Employee Communication
Choosing the right dynamic list tool makes all the difference. Here’s what you should look for:
Flexibility of Choosing Filter Attributes
Choose an employee engagement tool that lets you combine different filters easily (like department, location, role, or other employee details).
The more flexible the filtering options, the more tailored and accurate your lists can be. Look for tools that let you layer conditions and create complex rules with ease.
Capability to Send Different Types of Comms
Make sure your dynamic list tool isn't limited to emails. You should be able to use it for newsletters, surveys, or messages within apps.
Teleskope’s employee communication platform, for instance, supports dynamic lists across all major communication types.
Easy Integration With HRIS & DEI Data
Your dynamic list tool should connect automatically to your HR system so you don't have to manually update employee information.
This allows for more inclusive communication and enables targeted surveys that provide deeper insights into employee experience and inclusion.
Automatic Data Refresh
The best tools automatically update your lists whenever someone leaves, joins, or changes their role.
Look for tools that sync automatically with your HRIS and ERG data so your communications always reflect the latest org structure without manual intervention.
6 Tips to Use Dynamic Lists Effectively
If you’re ready to start using dynamic lists effectively, follow these best practices to make your communications clear and successful:
Start with a strategy: Know who you're trying to reach and why. Define your communication goals and map them to specific employee segments.
Keep lists clean: Regularly check and update your HR information.
Test and measure: Keep track of how people respond and adjust your lists accordingly.
Avoid over-segmentation: Having too many lists can make things confusing and difficult to manage.
Customize thoughtfully: Match content tone and design to the audience without overcomplicating the process.
Mind data privacy: Make sure you handle sensitive DEI information carefully and comply with privacy rules.
Using Dynamic Lists in Teleskope for Effective Employee Communication
Looking for an effortless way to manage your employee communications? Teleskope’s all-in-one employee experience software makes dynamic lists simple and effective.
With Teleskope, you can:
Automatically track employees: Always know who's on your lists and keep them current.
Send better messages: Easily send targeted emails, newsletters, and surveys that employees will actually read.
Promote DEI: Integrate diversity data easily and make your communication more inclusive.
Save valuable time: Spend less time managing data manually, and more time on creating messages that matter.
Dynamic lists are a great way to send across meaningful communication and engage effectively with employees and improve the overall employee experience.
This feature is available on Teleskope’s all-in-one employee community platform for employee resource group management, mentoring and employee communication.
If you're tired of sending emails that get ignored, dynamic lists with Teleskope can help you communicate more clearly, connect with employees, and get better results.
Schedule a demo of Teleskope today and see dynamic lists in action!
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